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Privacy Policy

 

Privacy Statement

 

The EU General Data Protection Regulation (GDPR)

What is GDPR?

The GDPR is the European Union’s new data privacy law. It provides you with specific rights over your personal data including a right to access, correct, delete and restrict processing of your data. These regulations were approved by the European Union (EU) Parliament on 14th April 2016. They come / came into effect on 25th May 2018.

 

How does GDPR help protect your personal data?

The GDPR applies to the processing of data carried out both by organisations who operate within the EU and to organisations outside the EU who offer goods or Services to individuals within the EU. Under GDPR all European organisations who collect, store and / or process your personal information must adhere to each of the regulations covered by GDPR which apply to their business and the way it handles your personal data. GDPR regulations specifically require that we (and other companies) take steps to help secure your data rights and to protect your data.

 

Our store has been designed to conform with the regulations detailed under GDPR from the date of launch of the site. Further details on the GDPR and how it protects personal data on the web are available at: https://ico.org.uk .   

 

What information do we collect about you and how do we use it?

When you purchase something from our store, as part of the buying and selling process, we collect any personal information you give us such as your name, address and email address. When you browse our store, we also automatically receive your computer’s internet protocol (IP) address in order to provide us with information that helps us learn about your browser and operating system which also enables us to optimise the way our site displays on your device. If you consent we may also send you emails about our store, new Products, our periodic newsletter and other updates.

 

Your Consent

How do we get your consent?

When you provide us with personal information to complete a transaction, verify your credit card, place an order, arrange for a delivery or to return something you have purchased, we assume that you have consented to our collection of the personal information you have given us for the specific purpose of actioning your request. If we ask for your personal information for a secondary reason, such as sending you marketing information, we will either ask you directly for your express consent, or we will provide you with an opportunity to say no and refuse your consent for us using your information for that purpose.

 

How do I withdraw my consent?

If, after you give your consent (opt-in), you subsequently change your mind, at any time you may withdraw your consent for us to contact you, to continue collecting personal information or to use or disclose it or you may ask us to delete your information from our records. If you wish to do so just contact us at info@iceid.co.uk

 

DISCLOSURE

We respect your privacy and take our responsibilities for your personal information seriously, however should we be required to do so by law or should you infringe our Terms of Service it may be necessary to disclose your personal information in order to help resolve the issue.

 

 

Online shop Provider - WOOCOMMERCE – Privacy Policy

https://en.blog.wordpress.com/2018/05/14/new-privacy-features-and-updated-policies/

 

 

 

Payment Gateway – Paypal – Privacy Policy

 https://www.paypalobjects.com/webstatic/ua/pdf/EU/privacy.pdf

 

 

 

Third Party Services

In general, the third-party providers used by us will only collect, use and disclose your information to the extent necessary to enable them to perform the Services they provide to us. However, certain third-party service providers, such as payment gateways and other payment transaction processors, have their own privacy policies in respect to the information we are required to provide to them for your purchase-related transactions. For these providers, we recommend that you read their privacy policies so you can understand how your personal information will be handled by these providers. In particular, please remember that certain providers may be located at facilities that are located in a different jurisdiction than either you or us. So if you elect to proceed with a transaction that involves the Services of a third-party service provider, please note that your information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities reside. As an example, if you are located in Canada and your transaction is processed by a payment gateway located in the United States, then your personal information used in completing that transaction may be subject to disclosure under United States legislation, including the Patriot Act.

 

Once you leave our store’s website or are redirected to a third-party website or application, you are no longer governed or protected by this Privacy Policy or our website’s Terms of Service.

 

LINKS

When you click on links in our store, they may direct you away from our site. We are unable to accept responsibility for the privacy practices of other sites over which we have no control and we would encourage you to read their privacy statements before divulging any personal data or transacting with the site.

 

SECURITY

To protect your personal information, we take reasonable precautions and follow industry best practices to make sure your data is not inappropriately lost, misused, accessed, disclosed, altered or destroyed. If you provide us with your credit card information, the information is encrypted using secure socket layer technology (SSL) and stored with a AES-256 encryption.  Although no method of transmission over the Internet or electronic storage is 100% secure, we follow all PCI-DSS requirements and implement additional widely accepted industry standards.

 

WOOCOMMERCE COOKIES 

 

Cookies are small files stored on your computer by sites you visit which are designed to hold pieces of information specific to a particular site visitor and the website they are visiting. These cookies can be accessed either by the web-server (a computer that runs websites) or the site visitor’s computer. They allow the server to deliver a page of information which is tailored to a particular user during that visit and future visits to the site. We use certain cookies for this purpose. The cookies we use are listed below so you that you can choose if you want to opt-out of allowing cookies from our site to be stored on your computer:

 

To keep track of cart data, WooCommerce makes use of 3 cookies:

  • woocommerce_cart_hash
  • woocommerce_items_in_cart
  • wp_woocommerce_session_

The first two cookies contain information about the cart as a whole and helps WooCommerce know when the cart data changes. The final cookie (wp_woocommerce_session_) contains a unique code for each customer so that it knows where to find the cart data in the database for each customer. No personal information is stored within these cookies.

The policies used to control cookie stored on your computer are set in your browser. You can typically modify the way cookies are handled on your computer by going to the settings menu in your browser and then looking for the ‘cookies’ options under your content settings.

 

AGE OF CONSENT

By using this site, you represent that you are at least the age of majority in your country, state or province of residence, or that you are the age of majority in your state or province of residence and you have given us your consent to allow any of your minor dependents to use this site.

 

CHANGES TO THIS PRIVACY POLICY

We may need to modify this privacy policy from time to time, so please check for any updates on a regular basis. Changes and clarifications will take effect immediately we post them on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it. If our store is acquired or merged with another company, your information may be transferred to the new owners so that we may continue to sell Products to you.

 

QUESTIONS AND CONTACT INFORMATION

If you would like to: access, correct, amend or delete any of the personal information we have about you, register a complaint, or would simply like more information please contact our Data Processing Officer (DPO) at info@iceid.co.uk

Frequently Asked Questions

1.   Will ICEID be ready for GDPR compliance by 25 May 2018?

We take data privacy extremely seriously and we have invested significant resources to ensure that our core produccts and services are compliant with applicable data privacy laws and that wider data privacy risks are effectively managed.  GDPR compliance as an ongoinng process and we will continue to meet our GDPR compliance requirements on a ongoing basis.

2.  Does ICEID maintain a a records of processing inventory?

We maintain appropriate records of our processing activities involving personal information which will provide us with a view of where we collect, use, retain and disclose personal information across our business which we keep updated.

3.   Do you have proesses in place to comply with requests from individuals to exercise their rights to (i) access, rectify, or erase their personal data; (ii) object to, or restrict, the processing of their personal data; (iii) object to the automated processing (including profiling) of their personal data; and (iv) the data portability of their personal data?

We have in place standard operating procedures to ensure that we can carry out all requests as set out above.

4.   Do you have appropriate technical and organizatiuonal measures in place to meet the requirements of the General Data Protection Regulation (GDPR) and ensure the protection of the rights of the data subject?

X maintains appropriate technical and organisational safeguards designed to protect the personal information we process in accordance with client instructions and in line with our legal and regulatory obligations.

7. Does ICEID transfer personal data to any countries outside the EEA?

No.

8.   How does ICEID keep personal data secure?

We have procedures and technology in place to ensure data security. We have training programs to make our staff aware of their responsibilities for the protection of personal data.

5  Does ICEID have a retention policy?

ICEID will retain data  in accordance with its legal, regulatory and record keeping obligations. We have processes to securely erase data in accordance with our record retention schedule which is set out in the Privacy Notice.

6. Does ICEID have in place a process for immediately reporting a data security breach?

We have in place robust processes to ensure that data security incidents are identified and responded to effectively, which ensure we comply with our legal, regulatory and contractual requirements as regards notification of those incidents.

7.  Do you currently have a Data Protection Officer or other such emploee responsible for Data Privacy and Information Security?

After carefully consider the requirement under GDPR we have established that we are not required to not required to appoint a data privacy officer however we have appointed a data manager whos focus is on data privacy matters.

8  Does ICEID operate as a data controller or data processor?

ICEID operates in its capacity as a Controller.